Mockingbird Community Retirement Center
Committee Operation and Structure:
Under the bylaws
established to govern the general operation of the Mockingbird Community
Retirement Center (MCRC), the only standing committee is the Executive
Committee (Article VII, Section 1.) All
other committees are created each year by the Board by resolution. Therefore, the board shall review the
operation and need for each before continuing (or discontinuing) its operations
in a subsequent year.
Committee Membership:
Under
the bylaws, each committee shall have at least two board members among its
membership. One of these shall serve as
chair of that committee. Additionally,
the President of MCRC shall appoint board chairs of each major committee,
subject to approval of the entire board of directors.
Committee Scope and Limits:
Each committee
will carry out its responsibilities as outlined generally below. None is authorized to independently create
policy or procedures for MCRC although, when appropriate, any may make
recommendations for such. Additionally, none has the authorization to spend
money on behalf of MCRC. Exceptions to
this may be through separate and special charge as authorized by the Board or
its Executive committee.
Board Executive Committee
Schedule: Meets
most months to conduct the business of MCRC, review financial reports, make
policy and program recommendation to the full board.
Membership: Voting
membership is comprised of the officers of the Board.
Duties: Responsible for providing continued
board involvement and support for the organizations between general board
meetings. Oversees development of the
annual operating budget. Regularly
reviews expenses and revenue. Researches,
develops, and recommends investment and banking strategies. Reviews and revises, as needed, all human
resources / personnel policies and benefits packages.
Steering Committee:
Schedule: At
least bi-monthly, probably much more often when the project is actually
underway.
Membership: Members
of the Executive Committee, the chairperson of each of the five Major
committees described below (Strategic Planning, Finance & Funding, Building
& Construction, Programs & Services, and Marketing & PR), and
others with particular skills, expertise or contacts needed to effectively
develop this project.
Duties: Responsible for overseeing the
actual planning and development of the activities needed to create MCRC. This includes coordination of both
“internal” (Board and committee activities) and “external” (relationships with
consumers, political and governmental entities, and the greater community in
general), assessing and prioritizing needs, and providing direction to the
various committees as appropriate.
Strategic Planning Committee:
Schedule: TBD
Membership: A chairman and committee
members as selected by the chair and the board. Members will include consumer representatives in addition to
those with particular business, construction, legal, political, and financial
skills and experience.
Duties: Responsible for development and implementation of a working strategic
plan for the organization in line with its mission, values and general
goals. This plan will include Program
& Service development, funding and financial goals, board development, and
other items relevant for the continued growth and strengthening of the
organization. It will also provide
periodic reports progress to the full board regarding the plan and realization
of its goals.
Schedule: Bi-monthly
meetings
Membership: This
committee will be comprised of its chairman, the chairs of each subcommittee
that operates under its general mission, and others with appropriate
skills, or expertise to develop and/or
manage the financial operations of the organization. Subcommittee may also be appointed for specific tasks related to
the mission of this committee, e.g., a Fundraising committee, a Grants
Development committee, a special events committee, and others.
Duties: Responsible for overseeing the
management of the funds of the organization including acquisition of funding,
maintenance and investment of funds for later use, and disbursement of funds
for legitimate purposes. This committee
also determines fundraising goals and strategies for the year and oversees any
subcommittees established to do this work.
Subcommittee: Fundraising Committee
Schedule: No
less than bi-monthly meetings then monthly August through December.
Membership: A chairman and committee members as selected
by the chair and the board.
Duties: Responsible
for planning and implementing the general fundraising campaign involving
individual donors or philanthropists.
Subcommittee: Grants and Development Committee
Schedule: TBD
Membership: A chairman plus
committee members to be selected by the chairman.
Duties: Responsible for developing grant applications for
foundation or governmental funding.
Subcommittee: Special Events Committee
Schedule: TBD
Membership: A chairman plus
committee members to be selected by the chairman.
Duties: Responsible for planning and implementing at least one
major event designed to raise money for MCRC.
This includes staging the actual event and coordinating with the rest of
the fundraising committee the means by which funds will be raised (e.g.,
charging for the event, follow-up with potential donors as a result of the
event, etc.)
Programs & Services
Committee:
Schedule: Bi-Monthly
meetings
Membership: A chairman plus the chairs of the respective subcommittees that operate under the auspices of this committee.
Duties: Responsible for ensuring that the programs
and services of MCRC are functioning appropriately relative to their policies
and procedures and the financial and administrative support each needs. Assists management with planning and support
needs as appropriate.
Subcommittee: Management and Administration Committee
Schedule: TBD
Membership: A chairman and committee members as selected by the chair and the board.
Duties: Responsible for planning and implementing the
key aspects of management and administration of the day-to-day operations of
the facility.
Subcommittee: Program Operations Committee
Schedule: TBD
Membership: A chairman and committee members as selected
by the chair and the board.
Duties: Responsible for overseeing
the planning and implementation of the day-to-day activities and services of
the organization.
Subcommittee: Residental Services Committee:
Schedule: TBD
Membership: A chairman and committee members as selected
by the chair and the board.
Duties: Responsible for overseeing the planning and
implementation of the basic infra-structure that supports the operations of the
facility. This includes ensuring that
the building, vehicle(s), and major equipment items owned by MCRC are appropriately maintained. Ensures that specialists and technicians who
work on, or otherwise support the MCRC facilities provide the highest possible
quality of work needed when servicing or repairing MCRC equipment and
facilities. Helps develop and/or review
policies and procedures relative to the use of MCRC facilities by outside
groups – where appropriate.
Marketing and Public Relations Committee:
Schedule: Meets
bi-monthly
Membership: A
chairman plus committee members to be selected by the chairman.
Duties: Responsible for developing and
monitoring the type of public image appropriate to the organization and its
mission. Oversees such projects as
brochure and display development & distribution, newsletters, annual
events, collateral materials, etc.
Assists communications consultant and agency management in reviewing and
revising annual marketing & P.R. plan.
Assists other key committees in development of appropriate media and
marketing strategies and materials (e.g., fundraising committee, Better Hearing
and Speech month committee, and the Programs & Services committee)